DD Form 1149 (Requisition and Invoice/Shipping Document) is the official Department of Defense (DoD)/Department of War (DoW) multi-purpose form used across U.S. military services, defense agencies, and contractors to document requisitions, invoices, and shipments of materials, supplies, services, and government property.
The current edition is dated January 1, 2016 (“PREVIOUS EDITION IS OBSOLETE”). It is managed under the DoW Forms Management Program by the Executive Services Directorate, Washington Headquarters Services. For questions on use, contact the Under Secretary of War for Acquisition and Sustainment (USW(A&S)) at [email protected].
Official download (PDF): https://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd1149.pdf. The continuation sheet is DD Form 1149C (same edition date).
Purpose and Common Uses of DD Form 1149
DD Form 1149 serves three primary functions in one document: requisition (ordering), invoice (billing/accountability), and shipping documentation. It provides a clear paper trail for accountability, funding, transportation, and receipt of items moving between DoD/DoW activities, contractors, and other government entities.
Typical authorized uses (unless otherwise directed by the contracting officer, property administrator, or contract terms) include:
- Return of Government-Furnished Property (GFP), except items obtained via MILSTRIP (which normally use DD Form 1348-1) and real property (DD Form 1354).
- Internal transfer of government property accountability from one contract to another.
- Shipment of government property to other contractors, subcontractors, or secondary locations of the prime contractor.
- Shipment of Industrial Plant Equipment controlled by the Defense Industrial Plant Equipment Center.
- Non-MILSTRIP procurements and certain specialized shipments (examples include unit-level shipping of urinalysis samples, bulk petroleum in limited cases, and non-automated shipments of accountable property when approved).
- Transfer and donation of contractor inventory (explicitly referenced in DFARS 245.7001-2).
It is widely used by logistics, supply, contracting, and property administration personnel in the Army, Navy, Air Force, Marine Corps, Defense Logistics Agency, and defense contractors supporting U.S. operations.
Note: Detailed official completion instructions previously appeared in DoD 4161.2-M (Appendix 5, December 1991). That manual has been rescinded and replaced by the Guidebook for Contract Property Administration. Local command procedures, contract terms, and service-specific guidance (e.g., Navy or Air Force transportation instructions) now govern exact completion and distribution.
Key Sections of DD Form 1149
The form is structured with numbered blocks and a central itemized table. Core blocks include:
- Block 1 – FROM: Complete name, address (including ZIP Code), DoDAAC, phone, and point of contact of the shipper/consignor (often include the contract number).
- Block 2 – TO: Complete consignee name, address (including ZIP Code), DoDAAC, phone, and POC.
- Block 3 – SHIP TO – MARK FOR: Additional destination or marking instructions (can expand on Block 2).
- Block 4 – APPROPRIATIONS DATA: Funding/TAC codes, accounting data, or other appropriation citations when required. Leave blank if not specified in shipping instructions. Line-item columns typically cover:
- (a) Item number
- (b) Federal Stock Number / National Stock Number, description, and coding of materiel and/or services (include part numbers, serial numbers, UIIs, ACRNs, etc., as applicable)
- (c) Unit of issue
- (d) Quantity requested
- (e) Supply action
- (f) Type container
- (g) Container numbers
- (h) Unit price
- (i) Amount/total cost
- Blocks 5–10: Requisition date, requisition number (often DoDAAC + Julian date + serial), date material required (YYYYMMDD), priority, authority or purpose, and authorizing signature.
- Blocks 11–18 (shipping details): Voucher number and date, date shipped, mode of shipment, bill of lading number, air movement designator or port reference, transportation charges, special handling instructions, and issued-by information.
- Lower sections: Shipping container tally (types, numbers, weights, cubes), sheet totals, grand totals, and receiver certification/signature areas.
Use DD Form 1149C (Continuation Sheet) when the main form lacks space for additional line items. Number sheets sequentially and carry forward the requisition/voucher numbers.
How to Complete and Process DD Form 1149? (Practical Guidance for U.S. Users)
- Obtain the current January 2016 edition from the official ESD site only—avoid outdated or unofficial versions.
- Complete all required blocks accurately. Incomplete or incorrect data can delay shipment or create accountability issues.
- For property transfers, clearly identify losing and gaining contracts/organizations.
- Obtain the required authorizing signature (Block 10) before shipment. Many commands require a written shipping/receiving authorization letter on file.
- Distribute copies per local procedures (typically: original with the shipment to the consignee, advance copy to the consignee, copy for the consignor, copy with the bill of lading, and any required accounting or property records).
- Upon receipt, the consignee verifies quantities, signs, and returns or retains the receipted copy as required.
- Retain records according to applicable DoD/DoW records-management and property-accountability rules.
Always follow your organization’s property administrator, contracting officer, or transportation office instructions. For GFP, ensure compliance with FAR Part 45 and DFARS Part 245.
Related Forms and Resources
- DD Form 1149C – Continuation sheet (same edition date and OPR).
- DD Form 1155 – Order for Supplies or Services (sometimes used in conjunction for commercial sources).
- DD Form 1348-1 – Issue/Release/Receipt Document (MILSTRIP).
- Official forms portal: https://www.esd.whs.mil/Directives/forms/.
- DFARS 245.7001-2 and current contract property guidance.
Tips for U.S. Military, DoD, and Contractor Personnel
- Verify the form is the 01/01/2016 edition before use.
- Include DoDAACs, UIIs/serial numbers, and accurate funding data whenever applicable—these are critical for auditability and GFP Module reporting.
- For high-priority or special-handling shipments, justify the priority and any expedited transportation in Block 9.
- Electronic or fillable versions generated by approved systems (when available) are preferred; otherwise use the official PDF.
- When in doubt, contact your local forms management officer, property administrator, or the USW(A&S) email listed on the official form page.
DD Form 1149 remains a foundational accountability document in the U.S. defense logistics and property-management system. Using the current official version and following service-specific procedures ensures accurate tracking, proper funding, and compliance with federal requirements.
Download the official DD Form 1149 and DD Form 1149C only from the Executive Services Directorate website to guarantee you have the authorized edition.